Conference portal registration guide

The SPPU Conference Portal enables participants to register for conferences and workshops organized through Savitribai Phule Pune University. Participants can create an account, register for events, submit abstracts, make online payments, track application status, download available documents, update their profile, and reset their password.

This manual provides step-by-step instructions for using the Conference Portal.

Open a web browser such as Google Chrome, Microsoft Edge, or Mozilla Firefox.

Step 1: Open the Registration Page

Open the Conference Portal registration URL and complete the registration form.

Step 2: Enter Personal Information

Participant Categories

Depending on the conference configuration, categories may include:

• Undergraduate
• Postgraduate
• Ph.D.
• Postdoctoral Researcher
• Early Career Researcher
• Faculty
• Scientist
• Research Scholar
• Research Student

Step 3: Submit Registration

1. Verify the information entered.
2. Complete the CAPTCHA.
3. Click Submit.
4. Your participant account will be created.

Registered participants can access the portal using their registered email address and password.

1. Open the Conference Portal login page.
2. Enter your registered Email / Username.
3. Enter your Password.
4. Click Login.

After successful authentication, you will be taken to your participant dashboard.

On the first login, participants may be required to upload their profile photograph.

Photo Requirements

• File format: JPG/JPEG
• Maximum file size: 150 KB

Steps

1. Select the photograph from your device.
2. Upload the photograph.
3. Submit the photograph.
4. After successful upload, the system will redirect you to the dashboard.

Ensure that the photograph is clear and appropriate for official conference records.

After logging in, the participant dashboard provides access to available activities and account functions.

The main menu may include:

• Conferences
• Workshops
• Profile
• Other options enabled by the conference organizers

Step 1: Open Conferences

From the main menu, select Conferences. The system will display conferences for which registration is currently open.

Step 2: Select a Conference

Click the conference in which you wish to participate. The conference details page may contain:

• Conference description
• Important dates
• Registration information
• Application history
• Abstract status / decisions
• Other event-related information

Step 3: Start Registration

Click Register for Conference. The system will open the conference registration form.

Complete the required information according to your participation requirements.

8.1 Participation Type

Select how you will participate, such as Attendee, Poster Presenter, Abstract Submission, Paper Presenter, or other options configured by the organizers. If you are attending without presenting a paper, select Attendee, where applicable.

8.2 Delegate Type

Select the appropriate delegate category (Research Scholar / Student, Industry Personnel, Teacher / Faculty, Other Delegate, etc.). The applicable registration fee may vary according to the selected delegate type.

8.3 Accommodation

If accommodation is offered, select whether accommodation is required and enter the required number of days.

8.4 Travel Assistance

If travel assistance is provided, indicate whether you require travel assistance.

8.5 Accompanying Person(s)

If attending with accompanying persons: select the appropriate option, enter the number of accompanying persons, and provide accommodation details where applicable.

8.6 Accommodation for Accompanying Person(s)

If accommodation is required for accompanying persons, provide the required number of accommodation days.

8.7 Preferred Accommodation Dates

If the organizers request preferred accommodation dates, select the appropriate dates.

8.8 Qualification

If the conference has qualification-based eligibility criteria, select the appropriate qualification.

Submit Registration

Review all information carefully and click Submit. The next step depends on your participation type:

• Attendee: You may be redirected to the payment section.
• Author / Paper Presenter: You may be redirected to the abstract submission section.

Participants submitting a paper or abstract must complete the abstract submission form.

9.1 Paper Title

Enter the title of your research paper. The title should be concise and clearly communicate the subject of the research.

9.2 Author Details

For each author, provide name, affiliation, address, and email address.

9.3 Presenting Author

Select the author who will present the paper. The presenting author must be included in the author list.

9.4 Mode of Presentation

Select Oral, Poster, or Both.

9.5 Topic / Theme / Parallel Session

Select the relevant theme, topic, or parallel session from the available list.

9.6 Sub-Topic / Sub-Theme

Where applicable, select the appropriate sub-topic or sub-theme.

9.7 Abstract

Enter the abstract in the designated text area. Follow the word limit specified by the conference organizers. Enter only the abstract in the abstract field.

Submit Abstract

1. Review the information.
2. Click Submit.
3. Click Next, if displayed.
4. Proceed to the payment section where applicable.

The payment page displays the applicable charges associated with your application.

Depending on the conference configuration, the page may display participant name, conference name, department, participation type, delegate type, early-bird registration fee, registration fee, accommodation fee, accompanying person fee, and other applicable event charges.

Review the payment details carefully before proceeding.

1. Review the displayed payment information.
2. Click Generate Challan and Proceed for Payment (or Proceed For Payment).
3. The system will generate the payment challan.
4. You will be redirected to the online payment system.

The online payment page may display challan number, application number, participant name, email address, mobile number, address, payment amount, and other transaction details.

Click Proceed for Payment to access the payment gateway. Available payment methods may include Net Banking, Credit Card, and Debit Card.

Net Banking

1. Select Net Banking.
2. Select your bank.
3. Enter the required banking credentials.
4. Complete the authentication process.
5. Follow the instructions provided by your bank.

Credit / Debit Card

Enter card number, expiry month, expiry year, CVV, and name on card. Complete any additional authentication requested by the bank, such as OTP or PIN verification.

After the payment is successfully processed, you will be redirected to the transaction details page. The page may display transaction ID, payment ID, application number, amount paid, transaction status, and other payment information.

Participants should retain these details for future reference.

After successful payment, the completed application and conference details will be available through the participant account. Where enabled, participants can print or download the available application/registration details.

It is recommended that participants retain a copy of the completed application and payment confirmation for their records.

After the submitted abstract has been reviewed by the conference committee, the abstract decision may be made available through the participant's conference details page. Depending on the decision and conference configuration, participants may be able to access an Abstract Acceptance Letter.

Participants should regularly check their conference dashboard for updates.

If the conference organizers provide participation certificates or letters, they may become available after the conference. Participants can access the document from the relevant conference/application section when it is published by the organizers.

1. Log in to the Conference Portal.
2. Select Workshops from the main menu.
3. View the list of workshops currently accepting registrations.
4. Select the desired workshop.
5. Review the workshop details.
6. Complete the required registration information.
7. Submit the registration.
8. Complete payment, if applicable.

The exact information and payment requirements may vary depending on the workshop.

1. Log in to the Conference Portal.
2. Select Profile from the main menu.
3. Click Edit Profile.
4. Update the required information.
5. Review the changes.
6. Save the updated information.

Only information that is editable by the portal may be changed by the participant.

1. Open Profile.
2. Select Change Photo.
3. Choose the new photograph.
4. Upload the photograph.
5. Save the changes.

Photograph Requirements

• Format: JPG/JPEG
• Maximum size: 150 KB

If you do not remember your password, use the Forgot Password option available on the login page.

Step 1: Open Forgot Password

On the login page, click Forgot Password.

Step 2: Enter Username

Enter your registered email address (your username) and click Get Password.

Step 3: Verify Mobile Number

The system will display the last four digits of the registered mobile number. Verify that the displayed digits match your registered mobile number.

Step 4: Request OTP

If the displayed mobile number is correct, click Get OTP. An OTP will be sent to your registered mobile number through SMS.

Step 5: Verify OTP

Enter the OTP received on your mobile and click Verify.

Step 6: Create a New Password

After successful OTP verification, enter and confirm your new password. The password should comply with the portal's requirements: 8–10 characters; special characters such as ! @ # $ % may be used.

• Name and personal details
• Email address
• Mobile number
• Organization / institution
• Participation type
• Delegate category
• Accommodation requirements
• Travel assistance requirements
• Accompanying person details
• Abstract information
• Author information
• Presentation mode
• Theme / topic
• Applicable registration fees

Participants should also use an active email address, keep their registered mobile number accessible, keep payment transaction details for future reference, follow deadlines specified by organizers, ensure uploaded files comply with format and size requirements, and check the portal regularly for application and abstract updates.